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SEDIC (ENGLISH VERSION)
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1. WHAT
SEDIC IS
The Spanish Association for Documentation and Information (SEDIC), that reports membership over 1200 members, was established in 1975 and is engaged in furthering experience exchanges and of training information and know-how managers, including, amongst others:
· Documentalists
· Specialized librarians
· Electronic information resource managers
· Contents managers
· Web and Intranet administrators
· University teaching staff
· Researchers
· Know-how managers
· Other information professionals
The Association is also actively engaged as a representative
of our professional group's interests at Spanish Government
institutions, European Union and different international agencies.
SEDIC is characterized by its sense of mission, vision and action, as described below.
Vision
SEDIC is a national association of professionals working in
the information management sector. The Association is committed
to fostering its identity's development and evolution, both
individually and that of the organisations it has joined and
approaches conditions in its own environment with an open mind.
Mission
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To represent the professional community's
interests at the institutional level. |
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To identify professional trends and encourage
the members continuing training. |
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To set up venues for thinking over, brainstorming
and spreading ideas. |
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To channel initiatives and resources towards
projects aiming to preserve, manage and ensure accessibility
for documentation heritage. |
Main action approaches
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Representing the interests of our professionals
at Spanish Government bodies, the European Union and different
international agencies.
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Contributing to the ongoing development of its members, either by organising the Association's own training programmes or by cooperating in the design of university-level syllabuses for Bibliotheconomy (Library Sciences) and Documentation courses.
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Organising professional meetings and other events that allow exchange of know-how and experiences between members of the profession represented by the Association, and any other professional group, whenever interests are shared.
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Promoting membership and encouraging professional relations and exchanges on a national and international sphere, especially within the European Union.
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Ensuring easier access and contact with the labour market, and informing about employment demands and openings available, besides guidance given to companies for screening professionals.
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Contributing to initiatives aimed at protecting library collections, which are in poor maintenance and accessibility conditions.
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Sharing in cooperation projects to help developing countries or underprivileged groups conditions, in line with the Association's purposes and scope of its operations.
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Keeping services for members continuously
available, which is what makes membership of the Association
really set one apart from the rest.
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2. ORGANISATION
STANDING COMMITTEE
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Chairman
As the official representative of the Association, the Chairman is
responsible for the proper operation and overall supervision
to ensure that the Board of Directors' resolutions are
duly implemented.
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Deputy Chairman
The Deputy Chairman, as the party responsible for monitoring the
Task Groups, acts as the liaison with coordinators or
its members, and has to answer requests and/or relay them
to the respective individual.
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Secretary General
Responsible for the Association's staff and administrative management.
The Secretary General must draw up the Association's Annual
Report, attend the Board of Directors meetings and check
its proceedings.
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Treasury
Responsible for income and expenses control, dealings with outsourced legal and
administrative counsel services; supervision of balances
and in-house control of different accounts (courses, task
groups, etc.), and for submission of the accounts to the
Board of Directors and Annual Meetings. |
DIRECTORSHIPS
Directors responsible for different operations performed by
the Association are co-opted from the members.
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COMMUNICATION Directorship
Description
Responsible for designing an external communications policy.
On one hand, the communication resources currently available
to SEDIC must be reviewed for optimising their usefulness
as tools, supplying information about the Association
that makes it more relevant. On the other hand, special
attention shall be given to ensuring closer and increased
relations with the media.
* Purposes: General and specific
1. Improved in-house communication amongst SEDIC's Directorship.
2. Intensifying contacts between SEDIC and the media.
3. Increasing the Association's exposure within and beyond
the scope of its natural operations.
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TRAINING Directorship
Description
Organises SEDIC ongoing professional development courses that information and documentation professionals might find useful and convenient. It also handles coordination of course scheduling in cooperation with other institutions.
The large number of courses delivered during the last few years and the subjects' extensive range shows how significant this operation is for SEDIC.
* Purposes
1. Sets up ongoing professional development actions and
programmes dealing with information and documentation
subjects.
2. Cooperates with universities to design information
and documentation curricula.
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MARKETING Directorship
Description
Based on the need to exploit the Association's sound position, its professional standing and experience, this Directorship aims to increase public exposure of SEDIC's products and work to identify and match their contents with the needs of those addressed by the courses.
A favourable non-saturated market, steady development of e-learning formulae and a group potential members to be detected can be discerned . This implies a suitable scenario for the planned marketing action.
* Purposes
1. To study the member's needs and expectations to improve
SEDIC's services and products.
2. To satisfy members and retain their loyalty.
3. To draw up advertising strategies to publicise the
services rendered by the Association.
4. To safeguard SEDIC's image and the professionals it
represents, boosting this, not only through traditional
methods, but applying the ones made available by the new
technologies.
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PUBLISHING Directorship
Description
Responsible for SEDIC's published works in different formats
and ways acts as the communication channel to members
and disclosing the measures performed by the Association,
as well as the work, projects, concerns and collaboration
carried out with different professionals in our field.
* Purposes
1. To make SEDIC's published works more dynamic, through
improved editing, and scheduling contents and deadlines.
2. To make contents flexible and look for ways to keep
in touch with other professional sectors.
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INSTITUTIONAL RELATIONS Directorship
Description
The Institutional Relations Directorship is the scheduling and management tool for SEDIC's operations performed in cooperation with other agencies and institutions.
The information world is globalised and requires all agents to be interconnected and cooperate. SEDIC, as the representative of Spain's information professionals, has the experience and resources to ensure that the views of its members and the profession itself receive attention in different areas.
* Purposes
1. For SEDIC to be present in professional associations.
2. To take part in national and international information projects.
3. To take part in starting up cultural development projects.
4. To look for sponsors.
5. Collaboration agreements.
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MEMBERS SERVICES Directorship
Description
Value-added actions and services are scheduled, which
are both convenient and helpful for SEDIC's members' personal
and professional development.
* Purposes
1. To reach agreements with companies and institutions that can benefit members.
2. To take measures promoting members' mutual collaboration and relations.
3. To set up a permanent communication culture with members.
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WEB and Blog Directorship
Description
The significance of SEDIC's web and blog as tools for
information release and relations with members require
the Web and blog Directorship to implement a contents
updating policy for the Association to link up with the
Web 2.0 Task Group responsible for SEDIC's blog updating.
* Purposes
1. To ensure SEDIC's web contents are updated and improve both their usefulness and the information architecture development.
2. To keep in close contact with the task group responsible for SEDIC's blog.
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OFFICE SERVICES
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Manager
The Manager is fully accountable for the Secretarial services
operation, as well as the courses, subsidies and SEDIC's
Clip Bulletin coordination. Acts as a link between members
and the Board of Directors.
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Responsible for on-line training and web
services
The on-line training coordinator is responsible for on-line
course development, also responsible for making available
service projects and products over the Web.
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Secretarial Staff
SEDIC's Administrative Secretary is required to handle
requests submitted by members and implement all the administrative
tasks connected with Association operations.
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TASK GROUPS
One of SEDIC's aims is to encourage and back up cooperation amongst its members.
For this purpose, groups are set up to exchange experiences
and coordinate projects and news about Documentation and Information
actions carried out in different fields is published.
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Health Sciences Group
The Health Sciences Group promotes SEDIC actions in this area. The Group is broken
down into small subgroups for implementing specific action
approaches. The Group's efforts involve organising meetings,
workshops and discussions on questions that call professionals'
attention, setting professional operating standards, and
releasing specific health information and documentation
through SEDIC's blog and its Web site.
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Activa Group Services
This was set up in May 1998, intended to boost SEDIC's
operations, promote unemployed members' access to the
labour market and study labour problems in the Information
and Documentation professional sector.
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Ethics Group
On the 17th of November, 2009, SEDIC's Board of Directors
decided to set up the professional Ethics and Deontology
Group that intends, during the 2010 - 2011 period, to
draw up a clear and broadbased code that SEDIC members
find acceptable and is designed to become the professionals'
reference nationwide.
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Web 2.0 Group
Established in 2009, the Group has taken over and enlarged
a line of work that was already started by the Association
in past years. The Group is intended to promote and share
experiences about the professional use of social web tools,
and publicise its know-how through training operations
and practical workshops. The Group also has to organise
and make SEDIC's blog, started in 2006, more dynamic,
but it must also develop communities for social web practical
application. It also acts as a venue to think over and
follow up new 2.0 services.
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3. SEDIC MEMBERSHIP BENEFITS
SEDIC members are entitled to take part in events organised by the Association
and use, on beneficial terms, not only the Association products
and services, but also attend courses, either as students or
coaches.
Membership is broken down in the following types:
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Individual Members:
These are natural persons who, as provided for in the
Byelaws, have voluntarily joined SEDIC as members and
are up to date with payments of their membership fees.
Individual members are entitled to:
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Attend as a full member with the
right to have a speaking and voting rights at SEDIC
Members' General Meetings;
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They are entitled to nomination as
candidates to the Association Board of Directors;
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Take part in work groups and any
free scheduled actions implemented for the members
benefit;
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Receive discounts on courses, workshops,
lectures and other events scheduled by SEDIC, and
enjoy a priority right over non- members to attend
those events, provided the member has registered
48 hours in advance.
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Be issued the membership card and benefit from card-related promotions and discounts;
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Access information released for members only, in restricted areas of the SEDIC Web site;
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Reveal his/her SEDIC membership in the professional curriculum and other documents;
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Register at SEDIC employment placement exchange;
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Receive, on a regular basis, professional information drafted by the Association or any other sponsoring or collaborating institutions and those associations with whom SEDIC remains in touch;
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Receive the Spanish Journal of Scientific Documentation on line.
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Individual membership includes: SEDIC Joven - members
who are less than 30 years old as well as unemployed members
and those over 65 years old, who benefit from special
terms:
Annual fees for individual member classes:
· Annual fee: € 80
· Unemployed members: € 60
· Members over 65 years old: €40
· Members under 30 years old: €40
New members that register between the 1st of January and 31st of July have to
pay the full yearly fee.
Those that register between 1st September and 31st December have to pay only 50%
of the respective annual fee.
Up to 50% discounts are granted to individual members that register for ongoing
professional development courses (attended in person or
on line) and to attend any SEDIC organised events (meetings,
workshops, conventions, etc.) |
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Sponsoring Members:
These are natural or legal persons that decide to apply
to join the Association and simultaneously contribute
their own know-how and an annual fee.
Sponsoring members are entitled to:
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A diploma that shows such sponsorship.
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Use of SEDIC's logotype in their
promotional materials to make known the sponsoring
members condition.
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Release in the SEDIC web site of
their logo and link to the member's own web.
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They will be given three membership
cards. Each card will be entitled to benefit from
the respective promotions and discounts.
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Inclusion in SEDIC monthly published
electronic News Bulletin, which includes specific
sections for sponsoring members, showing their logotype
and link to the member's own web.
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Discounts to attend the industry trade fairs or exhibitions where SEDIC is present or any events sponsored by SEDIC.
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Discounts on SEDIC publishing
advertising rates.
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Discounts for renting SEDIC classrooms.
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SEDIC members are allowed free exposure of their products or services.
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Annual fee for sponsoring members: € 1.000
New members that register between 1st January and 31st July have to pay the
full yearly fee.
Those that register between the 1st of September and 31st of December have to
pay only 50% of the respective annual fee.
Sponsoring members can also display their logotype and link to the member's own
web site on SEDIC Web home page.
The annual fee for sponsoring members that choose this option is € 2000.
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Institutional Members:
Any legal person that, as provided for in the Byelaws,
has registered as a SEDIC member voluntarily and through
a duly empowered representative and is up to date in fees
payment has this status.
Institutional members are entitled to:
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Attend as a full member with the
speaking and voting rights at SEDIC Members' General
Meetings;
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They are entitled to nomination
as a candidate to the Association's Board of Directors;
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Take part in task groups and any
free scheduled actions implemented for the members
benefit;
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Obtain three membership cards which
each benefit from card-related promotions and discounts;
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Receive discounts on courses, workshops,
lectures and other events scheduled by SEDIC, and
enjoy a priority right over non- members to attend
these events, provided the member registers 48 hours
in advance.
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Access information for members only
in SEDIC's Web site restricted area;
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Show its SEDIC membership status
in the professional curriculum and other documents;
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Look for professionals registered
in SEDIC's employment exchange; |
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Receive, on a regular basis, professional
information drafted by the Association or any other
sponsoring or collaborating institutions and those
associations with which SEDIC keeps in touch;
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Receive the Spanish Journal of Scientific
Documentation on line.
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Annual fee for institutional members: € 185.
New members registering from 1st of January to 31st July have to pay the full
yearly fee.
Those that register between 1st September to 31st December have to pay only 50%
of the respective annual fee. |
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SEDIC Joven: Any natural
person under 30 years old who, as provided for in the
Byelaws, voluntarily registers as a SEDIC member and is
up to date with payment of membership fees.
SEDIC Joven benefits:
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These members are granted rights
like those of individual members.
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They are granted discounts (50%
of the sum members pay) to register in courses,
workshops, meetings, and other professional venues
organised by SEDIC.
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They are granted access to employment
opportunities listed in the Association's Employment
Exchange.
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SEDIC Joven has a representative
fully entitled to speak and vote on the Board of
Directors.
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SEDIC Joven is a new area of the
Association that can organize its own events, whether
these be lectures, round tables, courses, etc.
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Annual fee for SEDIC Joven: € 40
New members that register from 1st of January to 31st
July have to pay the full yearly fee.
Those that register from 1st of September to 31st of December have to pay only
50% of the respective annual fee.
Up to 50% discounts are granted to SEDIC Joven members in respect of the registration
paid by individual members to attend ongoing professional
development courses (attended either in person or on line)
and any events (meetings, workshops, conventions, etc.)
organised by SEDIC. |
4. PROFESSIONAL PROFILE OF SEDIC MEMBERSHIP
The development of what is known as the information society has boosted the function
of information management tasks performed in organisations.
This is why properly trained experts with experience in organising
know-how, effective information retrieval and processing are
increasingly sought after.
Information and documentation professionals are a fully consolidated
group in Spain. They have in-depth knowledge of technologies
and information management systems gained through their specific
university training in Bibliotheconomy (Library Sciences) and
Documentation, and own professional experience updated through
an extensive range of different ongoing professional development
options.
The positions that Information and Documentation professionals
can effectively discharge include:
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Head of documentation centres or libraries, as well as the different technical tasks performed in these positions.
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Head of projects to set up and keep updated information and document database systems.
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Head of retrieval services and organising information available in different sources or external locations.
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Heads of information systems for know-how management.
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Head of management content and work to organise web sites and portals, both in corporate intranet or extranet.
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Head of projects to safeguard cultural, bibliographical or document heritage.
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Head of projects for analysis and evaluation of information production, demand or consumption, through quantitative and qualitative technical processes.
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User training for expert handling of information retrieval systems.
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Any other position connected with information services and resources design, organising and management.
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SEDIC, in cooperation with other European Associations of Information
and Documentation professionals, has for over ten years been
developing, besides other areas, procedures to certify professionals
and determine their competence levels. These endeavours, though
sometimes not properly understood, have helped to strengthen
the professional profile.
In 2005 SEDIC published a Spanish release of the Euroreference
on Information and Documentation. Volume 1 covering: Competence
and skills of Information and Documentation European professionals,
while Volume 2 dealt with: qualifying levels of Information
and Documentation professionals. This work updates the Information
and Documentation Eurocompetences listing that SEDIC also published
in 2001. Both lists were an initiative of ECIA (European Council
of Information and Documentation Associations), which is made
up of professional associations from nine European Union countries:
Germany (DGI); Belgium (ABD-BVD), Spain (SEDIC), Finland (Tietopalveluseura),
France (ADBS), Italy (AIDA), Portugal (INCITE), United Kingdom
(ASLIB) and Sweden (TLS).
In the new release, 33 fields in which competences can be applied
are identified. These fields are broken down into five groups:
Information; technology; communication; management, and other
knowledge areas. Competences are characterized in four sequential
levels that match the four subject levels that training specialists
have pointed out for teaching purposes. For each one of the
mentioned levels and competence fields, a number of tasks are
shown for illustration.
Additionally, twenty basic professional skills are identified
and defined. Skills that are broken down into six groups: relations;
search; analysis; communication; management and organisation.
5. SEDIC AND PROTECTION OF THE PROFESSION
Amongst other objectives, SEDIC handles representation of our professionals' interests
at the Spanish Government, European Union and International
Agency levels. For this purpose, the required actions are implemented
both individually and in cooperation with other associations.
We are at your service. Please send us any proposals, requests
or news that you feel may help improve the active commitment
of information professionals, librarians, documentalists and
filing experts to society at large, in order to pass these on
to our members.
SEDIC thinks that the profession's best defence consists in
improving our social recognition through positive examples in
addition to ongoing updating of new technologies and the ability
to organise, effectively retrieve and add value to information.
Our Association is a way to display the renewed image of a group
that is constantly changing and ready to lead information management
services in organisations.
With that in mind, we are working with a view to:
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Acting as the channel and meeting point
for cooperation amongst the sector's professionals.
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Acting as a form of expression to defend and represent the professional interests of our members and operating area, through constant dialogue with any public and private agents required for achieving our targets.
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Promoting and coordinating initiatives of every description that cover shared concerns.
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Swapping experiences and starting professional discussions of our sectors in Spain, Europe, Latin-America and on an international level.
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Promoting a steady improvement of the quality of our members' professional services through ongoing professional development.
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Rendering services that are intended to encourage both professional and working development.
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Having a tool available to boost interprofessional communication to share experiences and encourage initiatives.
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Displaying our professional abilities.
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Helping to meet the new challenges that the information society brings up.
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6. SEDIC AND TRAINING
SEDIC is a reference for continuing Information and Documentation professional
training. Our programmes combine a rather practical approach
with the required conceptual base to understand and assimilate
contents. Programmes are intended to ensure that students develop
their own projects, evaluate products available on the market
and handle relevant information sources in their field of operations.
SEDIC has excellent teaching staff in each special subject area,
all of them outstanding professionals in the academic world,
government services and private business. Access to Internet
and videoprojection systems are available in our classrooms.
21 computers linked through a LAN to Internet are set up in
our data processing classroom. All the students are given complete
documentation for easier follow up of courses. A virtual platform
is available, too, delivering many on-line courses.
Our courses' quality and students satisfaction are a priority
of our training work. As each course ends, those attending have
to complete an evaluation questionnaire that allows us to determine
their satisfaction level. This information is then used for
improving following courses.
7. SERVICES RENDERED TO COMPANIES AND ORGANISATIONS
SEDIC is one of the main associations in the Information, Documentation and Biblioteconomy
areas, grouping highly qualified professionals in Spain and
abroad. Many of our members hold responsible positions in a
wide range of institutions and companies.
Both our members, our facilities in the centre of Madrid where
classrooms are fitted with state-of-the-art technology, plus
our experience in organising courses and events, allow us to
make a large variety of services available to those concerned
amongst which the following are worthy of mention:
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Screening Personnel |
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Organising Courses |
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Renting Classrooms |
8. EXTERNAL RELATIONS
SEDIC is open for cooperation with other associations and institutions to assist
in the development of their own purposes and actions.
Since we are aware that "internationalising and globalisation"
are particularly affecting the information sector, SEDIC's involvement
in national associations, as well as the attendance at international
meetings and contacts with international organizations, specially
in the European scope, are given special attention. Our attendance
at national and international events allows us to keep up to
date with the latest trends and developments and, in turn, are
a platform for making our operations known.
We feel that our participation in European Associations is increasingly
essential, since the European Union ranks these associations
as privileged spokespersons, both for drawing up its information
policy as well as for any other Commission action to do with
the Information and Documentation areas. The involvement of
SEDIC in the European Union's DECIDOC Project that has been
drafted by the Eurocompetences List of Information and Documentation
clearly vouches for this collaboration.
In the national scope, SEDIC cooperates with sectorial associations
and actively encourages recognition of our professional role.
SEDIC considers it a priority to ensure deeper and more extensive collaboration with different institutions which are close to our profession.
For carrying out joint projects, programmes and action in the Biblioteconomy and Documentation areas, SEDIC has signed collaboration agreements and arrangements with a number of institutions, such as:
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Ministry of Culture (Directorate-General
for Archives, Museums and Documentation) |
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The National Library |
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Alcalá University (Documentation School) |
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Complutense University (Documentation Sciences School) |
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Documentation and Scientific Information Centre (CINDOC) - CSIC |
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University Libraries System (REBIUN) |
9. HOW TO GET IN TOUCH WITH SEDIC
Our offices are located at:
Santa Engracia nº 17 3º. 28010 Madrid
Office hours:
Monday through Thursday, from 10 AM to 14 PM and 16 to 19 PM.
Friday, from 10 AM to 14 PM.
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