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SEDIC (ENGLISH VERSION)
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1. WHAT
SEDIC IS LIKE
The Spanish Association for Documentation and Information (SEDIC) that numbers over 1200 members was established in 1975 to engage in the promotion of experience exchanges and training information and know-how managers, which enclose, besides other:
· Documentalists
· Specialized librarians
· Information electronic resources managers
· Contents managers
· Web and Intranet administrators
· University faculty members
· Researchers
· Know-how managers
· Other information professionals
The Association is actively engaged, too, as representative of our profession vested interests at the Spanish Government institutions, European Union and different international agencies level.
SEDIC is characterized by its sense of mission, vision and action, as described next
Vision
SEDIC is a national association of professionals working in the information management sector. The Association aims to foster, as well, its identity development and evolution, both individually and that of the organisations it has joined and approaches with an open mind conditions in its own environment.
Mission
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To represent, at the institutional level,
the professional community vested interests. |
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To identify professional trends and encourage
the members continued training. |
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To set up venues for thinking over, brainstorming
and spreading ideas. |
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To channel initiatives and resources towards
projects aiming to preserve, manage and make accessible
documentation heritage. |
Main action lines
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Represent the vested interests of our professionals
at the Spanish Government, European Union and different
international agencies levels.
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Contribute to the continued training of
its members, either organising the Association own training
programmes or cooperating in the design of university-level
curricula for Bibliotheconomy (Library Sciences) and Documentation
courses.
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Organise professional meetings and other
events that allow for know-how and experiences exchange
between members of the profession represented in the Association,
and any other professional group, whenever interests are
shared.
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Promote membership and encourage professional
relations and exchanges on a national and international
sphere, specially, within the European Union.
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Ensure easier access and contact with the
labour market, and inform about employment demands and
openings available, besides guidance supplied to companies
for professionals screening.
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Contribute to initiatives aimed to protect
library collections, which are in poor maintenance and
accessibility conditions.
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Share in cooperation projects to help developing
countries or groups in worst-off conditions, but which
are in line with the Association purposes and operations
scope.
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Hold services rendered to members continuously
available, which make membership in the Association a
coveted and unique difference.
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2. ORGANISATION
STANDING COMMITTEE
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Chairman
As the official representative of the Association is responsible for the proper operation and overall supervision to ensure the Board of Directors resolutions are duly implemented
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Deputy Chairman
The Deputy Chairman, as the party responsible for the Task Groups follow up, acts as the liaison with coordinators or its members, and has to answer requests and/or relay them to the respective individual.
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Secretary General
Responsible for the Association staff and administrative management. The Secretary General must draw up the Association's Annual Report, attends the Board of Directors meetings and checks its proceedings.
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Treasury
Responsible for income and expenses control, dealings with outsourced legal and
administrative counsel services; supervision of balances
and in-house control of different accounts (courses, task
groups, etc.), accounts submission to the Board of Directors
and Annual Meetings. |
DIRECTORSHIPS
Directors responsible for different operations performed
by the Association are co-opted from their number.
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COMMUNICATION Directorship
Description
Responsible for designing an external communications policy. On the one hand, the communication resources currently available to SEDIC must be reviewed for optimising these tools capacity, supply information about the Association that makes it more relevant. On the other hand, special attention shall be paid for closer and increased relations with the media.
As the official representative of the Association is responsible
for the proper operation and overall supervision to ensure
the Board of Directors resolutions are duly implemented.
* Purposes: General and specific
1. Improved in-house communication amongst SEDIC's Directorship.
2. Intensify contacts between SEDIC and the media.
3. Increase the Association exposure in and outside its natural operations scope.
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TRAINING Directorship
Description
Organises SEDIC continued training courses that information
and documentation professionals might find useful and
convenient. It takes up, as well, coordination of courses
scheduling in cooperation with other institutions.
The large number of courses delivered during the last
few years and the subjects extensive range shows how significant
this operation is for SEDIC.
* Purposes
1. Sets up continued training actions and programmes dealing with information and documentation subjects.
2. Cooperates with universities to design information and documentation curricula.
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MARKETING Directorship
Description
Based on the Association solid position, its professional
standing and experience, this Directorship aims to increase
SEDIC's products public exposure and work to identify
and match their contents to the needs of those the courses
are addressed to.
A favourable non-saturated market, which shows the
steady development of e-learning formulae and potential
members pending to be identified, has been found. This
implies a suitable scenario for the planned marketing
action.
* Purposes
1. Study the member's needs and expectations to improve SEDIC's services and products.
2. Satisfy members and retain their loyalty.
3. Draw up advertising strategies to publicise the services rendered by the Association.
4. Safeguard SEDIC's image and the professionals it represents. Leverage it, not only through traditional methods, but applying those made available by the new technologies.
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PUBLISHING Directorship
Description
Responsible for SEDIC's published works in different formats
and ways acts as the communication channel to members
and disclose the Association performed actions, as well
as the works, projects, concerns and collaboration carried
out with different professionals in our field.
* Purposes
1. Increase the dynamic thrust of SEDIC's published works,
through improved editing, contents and deadlines scheduling.
2. Make contents flexible and look for ways to keep in
touch with other professional sectors.
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INSTITUTIONAL RELATIONS Directorship
Description
The Institutional Relations Directorship is the scheduling
and management tool for SEDIC's operations performed in
cooperation with other agencies and institutions.
The information world is globalised and demands that
all agents are interconnected and cooperate. SEDIC,
as the representative of Spain information professionals,
has the experience and resources to ensure its members
and the profession itself views are paid attention in
different areas.
* Purposes
1. SEDIC is present in professional associations.
2. SEDIC shares in national and international information projects.
3. SECIC shares in starting up cultural development projects.
4. Looks for sponsors.
5. Carries out collaboration agreements.
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MEMBERS SERVICES Directorship
Description
Value added actions and services are scheduled, which
are both convenient and helpful for SEDIC's members personal
and professional development.
* Purposes
1. Reach agreements with companies and institutions that
can benefit members.
2. Perform actions that promote collaboration and members
mutual relations.
3. Set up a permanent communication culture with members.
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WEB and Blog Directorship
Description
The significance of SEDIC's web and blog as tools for
information release and relations with members demand
that the Web and blog Directorship implements a contents
updating policy for the Association to link up with the
Web 2.0 Task Group responsible for SEDIC's blog updating.
* Purposes
1. Ensure SEDIC's web contents are updated and improve
both their usefulness and the information architecture
development.
2. Keep in close contact with the task group responsible
for SEDIC's blog.
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OFFICE SERVICES
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Manager
The Manager is fully accountable for the Secretarial services
operation, as well as the courses, subsidies and SEDIC's
Clip Bulletin coordination. Acts as a link between members
and the Board of Directors.
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Responsible for on-line training and web
services
The on-line training coordinator is responsible for on-line courses development. It is responsible, too, for making available service projects and products through the Web
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Secretarial Staff
SEDIC's Administrative Secretary is required to take care of requests submitted by members and implement all the administrative tasks related with the Association operations.
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TASK GROUPS
One of SEDIC aims is to encourage and back up cooperation amongst its members. For such purpose, groups are set up to exchange experiences and coordinate projects and news about Documentation and Information actions carried out in different fields are published.
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Health Sciences Group
The Health Sciences Group promotes SEDIC actions in this area. The Group is broken down in small subgroups for implementing specific action lines. The Group efforts are aimed to organise meetings, workshops and discussions on questions that call the professionals attention, sets professional operating standards, and releases health specific information and documentation through SEDIC's blog and its Web site.
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Activa Group Services
Set up in May 1998, it is intended to leverage SEDIC's operations, promote unemployed members access to the labour market and study labour problems in the Information and Documentation professionals sector.
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Ethics Group
On the 17th of November, 2009, SEDIC's Board of Directors resolved to set up the professional Ethics and Deontology Group that is intended to draw up, during the 2010 - 2011 period, a clear and broadbased code that SEDIC members find acceptable and is aimed to become the professionals' reference at the national level.
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Web 2.0 Group
Established in 2009, the Group takes over and enlarges a line of work that was already started by the Association in past years. The Group is intended to promote and share experiences about the professional use of social web tools, and publicise its know-how through training operations and practical workshops. Additionally, the Group has to organise and make SEDIC's blog, started in 2006, more dynamic, but it must develop, too, communities for social web practical application. It also acts as a venue to think over and follow up new 2.0 services.
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3. SEDIC MEMBERSHIP BENEFITS
SEDIC members are entitled to engage in events organised by the Association and use, in rather convenient terms, not only the Association products and services, but can attend, as well, courses, either as students or coaches.
Membership is broken down in the following types:
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Individual Members:
These are natural persons who, as provided for in the
Byelaws, have voluntarily joined SEDIC as members and
are up to date in their membership fees payments.
Individual members are entitled to:
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Attend as a full member with the
right to have a saying and ballot in SEDIC Members
General Meetings;
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They are entitled to nomination as
candidates to the Association Board of Directors;
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Engage in work groups and any free-of-charge
scheduled actions implemented for the members benefit;
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Receive discounts on courses, workshops,
lectures and other events scheduled by SEDIC, and
enjoy a priority right, over those who are not members,
to attend those events, provided the member has
registered 48 hours in advance.
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Get the member card and benefit from
card-related promotions and discounts;
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Access information released for members
only, in restricted areas of SEDIC Web site;
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State in the professional curriculum
and other documents his/her SEDIC membership;
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Register in SEDIC employment placement
exchange;
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Receive, on a regular basis, professional
information drafted by the Association or any other
sponsoring or collaborating institutions and those
associations SEDIC remains in touch;
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Receive on line the Spanish Journal
of Scientific Documentation.
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Individual membership encloses: SEDIC Young - members who are less than 30 years old as well as unemployed members and those over 65 years old, who benefit from special terms.
Annual fees for individual member classes:
· Annual fee: € 80
· Unemployed members: € 60
· Members over 65 years old: €40
· Members less than 30 years old: €40
New members that register between the 1st of January and 31st of July have to pay the year's full fee.
Those that register between the 1st of September and 31st of December have to pay only 50% of the respective annual fee.
Up to 50% discounts are granted to individual members that register for continued training courses (attended in person or on line) and to attend any SEDIC organised events (meetings, workshops, conventions, etc.)
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Sponsoring Members:
These are natural or legal persons that decide to register in the Association and contribute, simultaneously, their own know-how and an annual fee.
Sponsoring members are entitled to:
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A diploma that shows such sponsorship.
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Use of SEDIC's logotype in their
promotional materials to make known the sponsoring
members condition.
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Release in SEDIC web site of their
logo and link to the member's own web.
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They will be handed over three membership
cards. Each card will be entitled to benefit from
the respective promotions and discounts.
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Inclusion in SEDIC monthly published
electronic News Bulletin, which encloses specific
sections for sponsoring members showing their logotype
and link to the member's own web.
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Discounts to attend the industry
trade shows or exhibits where SEDIC is present or
any events sponsored by SEDIC.
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Discounts on SEDIC publishing advertising
rates.
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Discounts for renting SEDIC classrooms.
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SEDIC members are allowed free of
charge exposure of their products or services.
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Annual fee for sponsoring members: € 1.000
New members that register between the 1st of January and 31st of July have to pay the year's full fee.
Those that register between the 1st of September and 31st of December have to pay only 50% of the respective annual fee.
Sponsoring members can display, as well, in SEDIC Web home page, their logotype and link to the member's own web.
Annual fee for sponsoring members that choose this option is € 2.000.
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Institutional Members:
Any legal person that, as provided for in the Byelaws,
voluntarily and through a duly empowered representative
have registered as SEDIC member and is up to date in fees
payment.
Institutional members are entitled to:
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Attend as a full member with the right to have a saying and ballot in SEDIC Members General Meetings;
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They are entitled to nomination
as a candidate to the Association's Board of Directors;
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Engage in task groups and any free
of charge scheduled actions implemented for the
members benefit;
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Get three member cards and benefit
from each card-related promotions and discounts;
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Receive discounts on courses, workshops,
lectures and other events scheduled by SEDIC, and
enjoy a priority right, over those who are not members,
to attend these events, provided the member registers
48 hours in advance.
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Access information for members only
in SEDIC's Web site restricted area;
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Show in the professional curriculum
and other documents its SEDIC membership condition;
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Look for professionals registered
in SEDIC's employment exchange;
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Receive, on a regular basis, professional
information drafted by the Association or any other
sponsoring or collaborating institutions and those
associations SEDIC keeps in touch;
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Receive on line the Spanish Journal
of Scientific Documentation.
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Annual fee for institutional members: € 185.
New members that register between the 1st of January and 31st of July have to pay the year's full fee.
Those that register between the 1st of September and the 31st of December have to pay only 50% of the respective annual fee.
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SEDIC Young: Any natural
person less than 30 years old who, as provided for in
the Byelaws, voluntarily registers as SEDIC member and
is up to date in membership fees payment.
SEDIC Young benefits:
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These members are granted rights
like those of individual members.
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They are granted discounts (50%
of what members pay) to register in courses, workshops,
meetings, and other professional venues organised
by SEDIC.
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Are granted access to employment
opportunities listed in the Association's Employment
Exchange.
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SEDIC Young has a representative
fully entitled to say and ballot in the Board of
Directors.
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SEDIC Young is a new Association's
area that can organize its own events, whether lectures,
round tables, courses, etc.
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Annual fee for SEDIC Young: € 40 New members that
register between the 1st of January and 31st of July have
to pay the year's full fee.
Those that register between the 1st of September and the 31st of December have to pay only 50% of the respective annual fee.
Up to 50% discounts are granted to SEDIC Young members of the registration paid by individual members to attend continued training courses (attended either in person or on line) and any SEDIC organised events (meetings, workshops, conventions, etc.)
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4. PROFESSIONAL PROFILE OF SEDIC MEMBERSHIP
The so-called information society development has boosted information management tasks that professionals perform in organisations. This is why properly trained professionals who are experts in know-how organising, information effective retrieval and processing are increasingly sought after.
Information and documentation professionals are a fully consolidated group in Spain who know in depth technologies and information management systems achieved through their specific university training in Bibliotheconomy (Library Sciences) and Documentation, and own professional experience updated through an extensive range of different continued training options.
The positions that Information and Documentation professionals can effectively discharge enclose:
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Responsible for documentation centres or libraries, as well as the different technical tasks performed in those positions.
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Responsible for projects to set up and keep updated information and documents databases systems.
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Responsible for retrieval services and organising information available in different sources or external locations.
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Managers of information systems for know-how management.
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Responsible of management content and work to organise web sites and portals, both in corporate intranet or extranet.
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Responsible for projects to safeguard the cultural, bibliographical or documents heritage.
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Responsible for projects that analyse and evaluate, through quantitative and qualitative technical processes, information production, demand or consumption.
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Users training for expert handling of information retrieval systems.
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Any other position related to information
services and resources design, organising and management.
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SEDIC, in cooperation with other European Associations of Information and Documentation professionals, has been for over ten years developing, besides other areas, procedures to certify professionals and determine their competence levels. These efforts, which at times were not well received, have helped to strengthen the professional profile.
SEDIC published, in 2005, a Spanish release of the Euroreference on Information and
Documentation. Volume 1 covered: Competence and skills of Information and Documentation European professionals, while Volume 2 dealt with: Information and Documentation professionals qualifying levels. This work updates the Information and Documentation Eurocompetences listing that SEDIC published, too, in 2001. Both lists were an initiative of ECIA (European Council of Information and Documentation Associations), which is made up by professional associations from nine European Union countries: Germany (DGI); Belgium (ABD-BVD), Spain (SEDIC), Finland (Tietopalveluseura), France (ADBS), Italy (AIDA), Portugal (INCITE), United Kingdom (ASLIB) and Sweden (TLS).
In the new release, 33 fields, where competences can be applied, are identified. These fields are broken down in five groups: Information; technology; communication; management, and other knowledge areas. Competences are characterized in four sequential levels that match the four subject levels that training specialists have pointed out for teaching purposes. For each one of the mentioned levels and competence fields, a number of tasks are shown for illustration.
Additionally, twenty basic professional skills are identified
and defined. Skills that are broken down in six groups: relations;
search; analysis; communication; management and organisation.
5. SEDIC AND THE PROFESSION PROTECTION
Besides other purposes, SEDIC is charged to represent our professionals' vested interests at the Spanish Government, European Union and International Agencies levels. For this purpose, the required actions are implemented both individually and in cooperation with other associations.
We are at your service. Please let us get your proposals, requests or news that you deem can help improve the active commitment of information professionals, librarians, documentalists and filing experts to society at large, for releasing them to our members.
SEDIC thinks that the profession best defence consists in improving our social recognition through positive examples in addition to the continued updating of new technologies and the ability to organise, effectively retrieve and add value to the information. Through our Association we can display the renewed image of a group that is continuously changing and ready to lead information management services in organisations.
With that in mind, we work to:
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Act as the channel and meeting point for
cooperation amongst the sector's professionals.
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Raise our voice to defend and represent
the professional vested interests of our members and operating
area, through a constant dialogue with all the spokesmen,
both public and private, for achieving our targets.
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Promote and coordinate initiatives of every
description that answer shared concerns.
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Exchange experiences and start professional
discussions of our sectors in Spain, Europe, Latin-American
and the international level.
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Promote a steady improvement of the member's
professional services quality achieved through continued
training.
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Render services that are aimed to encourage
both professional and working development.
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Have available a tool that boosts interprofessional
communication to share experiences and encourage initiatives.
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Display to advantage our professional competence
abilities.
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Help to meet the new challenges that the
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6. SEDIC AND TRAINING
SEDIC is a reference for continued Information and Documentation professional training. Our programmes combine a rather practical approach with the required conceptual base to understand and assimilate contents. Programmes are aimed to ensure that students develop their own projects, evaluate market available products and handle relevant information sources in their field of operations.
SEDIC has on hand excellent Faculty Experts in each special subject area, all of them outstanding professionals in the world of Academia, Government services and private companies. Access to Internet and videoprojection systems are available in our classrooms. In our data processing classroom, 21 computers linked through a LAN to Internet are in place. All the students are handed over complete documentation for courses easier follow up. A virtual platform is available, too, that delivers many on-line courses.
Our courses quality and students satisfaction are a priority of our training work. As each course ends, those attending have to complete an evaluation questionnaire that allows us to determine their satisfaction level. Information that is used for improving following courses.
7. SERVICES RENDERED TO COMPANIES AND ORGANISATIONS
SEDIC is one of the main associations in the Information, Documentation and Bibliotechonomy areas that congregates highly qualified professionals in and out of Spain. Many of our members hold responsible positions in a rather extensive range of institutions and companies.
Both our members, the facilities we keep in downtown Madrid where classrooms are housed and fitted with state-of-the-art technology plus our experience in organising courses and events, allow us to make available to those concerned a rather large variety of services and of them the following are worth highlighting:
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Personnel prospects screening |
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Courses organising |
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Classrooms rental |
8. EXTERNAL RELATIONS
SEDIC is open for cooperation with other associations and institutions to assist in their own purposes and actions development.
Since we are aware that "internationalising and globalisation" have specially affected the information sector, SEDIC involvement in national associations, as well as the attendance to international meetings and contacts with international organizations, specially, in the European scope, are paid special attention. Our attendance to national and international events allows us to keep up to date with the latest trends and developments and, in turn, are a platform for making our operations known.
We think our engagement in European Associations is increasingly indispensable, since the European Union, both for drawing up its information policy as well as for any other Commission action related to the Information and Documentation areas, ranks these associations as privileged spokesmen. The involvement of SEDIC in the European Union's DECIDOC Project that has been drafted by the Eurocompetences List of Information and Documentation is a clear evidence of this collaboration.
In the National scope, SEDIC cooperates with sectorial associations and encourages actively our professional role recognition. SEDIC deems it a priority to analyse in depth and enlarge the collaboration with different institutions, which are close to our profession.
For carrying out joint projects, programmes and actions in the Bibliotechnomy and Documentation areas, SEDIC has signed collaboration agreements and covenants with a member of institutions, such as:
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Ministry of Culture (General Directorate for Archives, Museums and Documentation)
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The National Library |
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Alcalá University (Documentation School) |
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Complutense University (Documentation Sciences School) |
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Documentation and Scientific Information Centre (CINDOC) - CSIC |
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University Libraries System (REBIUN) |
9. HOW TO GET IN TOUCH WITH SEDIC
Our offices are located at:
Santa Engracia nº 17 3º. 28010 Madrid
Office hours:
Monday through Thursday, from 10 AM to 14 PM and 16 to 19 PM.
Friday, from 10 AM to 14 PM.
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